Connecting OneDrive

OneDrive is a cloud-based storage service for organizations of all sizes, with a focus on Microsoft 365 (formerly known as Office 365) document storage and collaboration. Create, store, share and automatically synchonize documents across your organization. The OneDrive connector provided with Workplace Search automatically captures, syncs and indexes the following items:

Stored Files

Including ID, File Metadata, File Content, Updated by, and timestamps

Configuring the OneDrive Connector

Configuring the OneDrive connector is the first step prior to connecting the OneDrive service to Workplace Search, and requires that you create an OAuth App from the OneDrive platform. To get started, first log in to OneDrive and access your administrative dashboard:


Step 1. Sign in to https://portal.azure.com/ and click on Azure Active Directory:

Figure 59. Connecting OneDrive

Step 2. Locate App Registrations:

Figure 60. Connecting OneDrive

Step 3. Click New Registration:

Figure 61. Connecting OneDrive

Step 4. Give your app a name - like "Workplace Search" - and make it multitenant.

Setting the app to single tenant will result in a degraded experience, and the connector will not sync content.

Leave the Redirect URIs blank for now. We will need two: one for Organizational Sources and the other for Personal Sources. We’ll add this later in the process.


Step 5. Register the application:

Figure 62. Connecting OneDrive

Step 6. Retrieve and keep the Client ID handy - we’ll need it within Workplace Search.


Step 7. Next, add two redirect URIs. Click the Add Redirect URIs link in the header:

Figure 63. Connecting OneDrive

The two redirect URIs are:

# Important note: the hostname should be relative to the one you have configured.
http://localhost:3002/ws/sources/one_drive/create
http://localhost:3002/ws/org/sources/one_drive/create

Step 7. Save the cofiguration:

Figure 64. Connecting OneDrive

Step 8. Locate the Client Secret by navigating to Certificates & Secrets:

Figure 65. Connecting OneDrive

Step 9. Pick a name for your client secret (for example, Workplace Search). Select Never as the expiration date:

Figure 66. Connecting OneDrive

Step 10. Save the Client Secret value before leaving this screen.

Figure 67. Connecting OneDrive

Step 11. We must now set up the permissions the Application will request from the Admin. Navigate to API Permissions and click Add Permission. Add delegated permissions until the list resembles the following:

Figure 68. Connecting OneDrive

Step 12. Finally, Grant admin consent.


Step 13. From the Workplace Search administrative dashboard’s Sources area, locate OneDrive, click Configure and provide both the Client ID and Client Secret.

Voilà! The OneDrive connector is now configured, and ready to be used to synchronize content. In order to capture data, you must now connect a OneDrive instance with the adequate authentication credentials.

Connecting OneDrive to Workplace Search

Once the OneDrive connector has been configured, you may connect a OneDrive instance to your organization.


Step 1. Head to your organization’s Workplace Search administrative dashboard, and locate the Sources tab.


Step 2. Click Add a new source.


Step 3. Select OneDrive in the Configured Sources list, and follow the OneDrive authentication flow as presented.


Step 4. Upon the successful authentication flow, you will be redirected to Workplace Search.

OneDrive content will now be captured and will be ready for search gradually as it is synced. Once successfully configured and connected, the OneDrive synchronization automatically occurs every 2 hours.